Procedure – Application & Claim

1. Ensure that any course(s) you intend to enrol is listed in Schedule 2 & Schedule 3, a copy of which can be obtained from Membership & Welfare
   Services or through www.sosea.org.sg. Please note that only courses listed in Schedule 2 and Schedule 3 are eligible for the training grant.
2. Submit the duly completed course application form to the Membership & Welfare Services for endorsement together with the completed Union’s
   Training Grant application form which can be obtained from the Membership & Welfare Services or through www.sosea.org.sg.
3. Proceed to enrol and make payment of course fee to the training provider. Please note that you are to keep the original receipt issued to you by
   the course provider for claiming purpose later.
4. Inform the Membership & Welfare Services once the course schedule is confirmed within 6 months from date of application or submission of
   the Union’s Training Grant application form. The training grant application will be cancelled if no confirmation of schedule is received within 6
   months from date of application or submission. In this instance, member has to re-apply with the Welfare Division and repeat procedure (1) and
   (2).
5. On completion of the course or module+, submit the following to the Welfare Division for reimbursement of course fee and/or training allowance
   (within 3 months from completion of modules/course/training or last date of 1st attempt, whichever is earlier):-
   • The original receipt or in the absence of such original receipt a proof of payment of course fee or a receipt with Certified True Copy stamp by Training Provider; and
   • A copy of the certificate or licence or in the absence of such certificate or licence, the result from the training provider; and
   • The attendance list from the training provider or in the absence of such attendance list, a letter from training provider confirming the number of training hours attended.
6. + For module courses that lead to course certification, only the course fee may be claimed at the end of the module by submitting the required documents. The training allowance can only be claimed upon obtaining the course certification at the end of all the prescribed modules. Please refer to important notes (11) on modular course claim.
7. Having adhered to the procedure and met the requirements specified, reimbursement of SOS training grant (for courses not funded by other parties) will be made within three (3) working days from the date of submission of item (5).

Important Notes

1. Only the training allowance will be granted if the course fee is sponsored by other organisation. The above procedure applies. If course fee is sponsored in partial, Union will grant the reminder of course fee and Training Allowance will still be granted.
2. Reimbursement of course fee and training allowance will be granted only if the rate of attendance is more than 75%.
3. Course fee will be reimbursed as stated on the original receipt issued by the training provider. Exclude but not limited to the miscellaneous fees; example taxes, registration fee, license fee, renewal fee, material fee, test, exam or assessment fee, booking fee.
4. Training allowance will be granted for the actual hours attended for theory and practical lessons. Exclude hours taken for tests, examinations and assessments. Absenteeism is also excluded.
5. The course fee and training allowance will be paid as follow :-
   • Schedule 2 : Pass – 100% Fail – 100%
   • Schedule 3 : Pass – 100% Fail – 80%
6. The Training Allowance is computed at $20 per 8-hour and maximum training allowance is capped at $300 per course.
7. The number of courses entitled for training grant is two (2) courses per calendar year per member. Note that the year of claim follows the commencement date of course.
8. A member shall not be permitted to apply for any course (s) that the Union has previously sponsored him, except for courses that requires re-validation or re-licencing by the Authority.
9. For courses that are eligible for external funding from other agencies e.g. MPA Grant and NTUC UTAP, SOS will forward all claims as required by the terms and conditions and procedures of the agencies. Applications for external funding are subject to procedures and conditions set by the agencies. Members will be notified of the status as and when information is available.
10. Member may wish to check with the course provider directly for more details on the courses. The Training Committee reserves the right to amend, delete and review any procedures or courses in its absolute discretion from time to time. Availability of courses offered at the discretion of the relevant training institutions or course providers.
11. For modular courses, members who request for modular claim need to sign an undertaking to commit to all prescribed modules and the course certification. Member, who defaults, would be barred from applying training grant for modular courses up to a period of 5 years. However, this debarment will not be imposed if the member refund the training grant already disbursed to him for the completed modules of the course.

Courses under Schedule 2 are seafaring related while Schedule 3 encompasses non-seafaring related courses to cater to our members’ training needs.

Revision of Schedules 2 and 3 are carried out quarterly.